The Scoop

Networking 101 for Introverts

Career advice about the importance of networking is everywhere, but for the shy or introverted, the idea of charging into a social situation and making small talk can be overwhelming. However, the following tips can help even the most reticent person become a competent networker.

Find small events. Avoid large settings with big crowds and instead opt for a more intimate gathering. For the most reluctant networkers, reach out first on social media just to practice “meeting” new people.

Bring a buddy. Having a friend as back up can lessen the initial nervousness that comes with attending a new social situation.

Initiate a conversation. Rather than wait for someone to approach you, take the initiative to begin a conversation. One-on-one chats are easier than jumping into a group discussion.

Be yourself. Often introverts have the perfect set of qualifications to be excellent networkers—good listening skills and the ability to develop close relationships.

Ask questions. Asking about someone’s career trajectory or industry knowledge is a great way to break the ice. Additionally, consider memorizing several questions to have as conversation starters before the event.

–From Washington Post Jobs

The New Etiquette of Phone Calls

In a galaxy far, far away… well, not quite, but in the recent past, making a phone call simply meant picking up a phone and punching in numbers. Not anymore.

The preponderance of communication channels has changed the way to approach speaking on a phone. Below are the new rules of making a phone call.

  • Text before you call. Check with the individual you want to speak with to determine the best time to make the call. Unexpected phone calls can trigger a host of worries about emergencies or bad news. The before-call text is good business etiquette, too; it shows respect for the recipient’s schedule.
  • Use apps that enhance phone call quality. Some phone carriers provide an HD option to improve reception, but users must ask their carrier to have that feature enabled. Using Wi-Fi is another way to improve the reception quality of cell phone calls and has the added bonus of avoiding data usage.
  • Talk on speakers. Between Siri and Alexa, making a hands-free phone call is easy. However, remember to stay close to the speaker so you can be heard.

Phone calls are the best way to make a connection more human. Texting alone simply cannot communicate nuance and tone.

–From The Wall Street Journal

 Start a Great Career in Your 20s

Fortune 500 top executives such as Sheryl Sandberg of Facebook and Steve Ballmer of Microsoft offer advice to those just starting their careers. Below is a sampling of their suggestions.

  • Have an incredible work ethic and be persistent—John Scully, Apple, Pepsi
  • Figure out what you want to be doing five years from now; be systematic about learning—Drew Houston, Dropbox
  • Dream big, especially women, and commit to things and make them a regular habit—Sheryl Sandberg, Facebook
  • Find something you’re passionate about. Work hard, have good ideas, and put yourself in a position to get lucky—Steve Ballmer, Clippers
  • There’s no substitute for hard work. You’ll be more successful if you put coworkers first—Dan Schulman, PayPal

–From Businessinsider.com

Bonus Case Study: Pesky Clutch Problems Plague Harley-Davidson

[Instructors: The following case study can be used for a discussion using the questions below. We also provide a writing assignment (and sample solution) that encourages critical thinking about audience awareness and choosing an organizational strategy for a message.]

Founded in 1903, Milwaukee-based Harley-Davidson Motor Company is an iconic manufacturer of motorcycles with a loyal global following. The company also sells branded merchandise and apparel. Although most recently motorcycle sales have been trending down, Harley-Davidson is financially healthy, with a net income of $114.1 million on revenue of $1.27 billion in 2016.[1]

Manufacturers such as Harley-Davidson must ensure the safety of their products and fix any manufacturing defects. It’s the right thing to do. Customers correctly expect flawless operation of their pricey vehicles, and the organization’s brand reputation is at stake.

Also, consumers today are wielding a lot of power. In a 24/7 news cycle, social media outcries spread fast and carry far. This is why organizations err on the side of caution and issue recalls to repair their products and thus prevent potential injury as well as costly litigation.

What? Another Recall?

Owners of certain 2015-2016 HD models have had problems with the hydraulic clutch right after purchasing their bikes. The company then quickly issued a voluntary recall to correct the problem.

However, the hydraulic clutch engagement system keeps causing trouble. This time Harley-Davidson did not recall its vehicles, but it did decide to offer a free inspection by an authorized HD dealer, and, more important, to extend the factory limited warranty on the hydraulic clutch engagement system for five years. This warranty stays with the bike even if it is sold. The company wrote a letter to the owners of the affected motorcycles asking them to visit their authorized dealer to address the lingering problem.

Let’s Talk Strategy

[If you share the scenario with students, remove this discussion and address strategy in class.]

Is this a straightforward bad-news message? Does the pain the negative news might cause suggest the writer use a buffer and an indirect approach? The answer: This scenario requires tact but the approach should be direct. Despite the clutch problems, the audience is loyal to the brand. The writer has something to offer that is likely to offset any negative feelings. The goal is to prompt the reader to take action and bring the bike in for an inspection. A secondary goal is to maintain the customers’ goodwill.

Critical Thinking Questions

  1. Why did Harley-Davidson choose to write a letter to the owners of the affected motorcycles?
    Manufacturers know that most people take a letter on paper in their mailbox more seriously than e-mail. An e-mail message might be mistaken for promotion and overlooked in a busy inbox. A letter is tailored to reach its target audience. Because the defect doesn’t rise to the level of a recall, the company doesn’t need to make a public disclosure, risking negative publicity and perceptions of slipping quality.
  2. Why should the letter to the Harley owners be polite but direct?
    Harley-Davidson is not issuing a recall but is providing a remedy to a recurring problem. The issue isn’t likely to cause much pain other than being a minor inconvenience. The company is showing good faith as it stands by its products. Harley-Davidson has something to offer that the recipient of the letter will ultimately like and that will compensate for any disappointment.

Task. Write a letter that will be sent to all Harley-Davidson customers affected by the clutch problems. Address it to Ed Townsend, 1654 Wigwam Parkway, City of Henderson, NV 89011.

Solution: Harley Davidson Letter


[1] Bomey, N. (2016, October 18). Harley-Davidson plans cuts as sales, profit fall. USA Today. Retrieved from http://www.usatoday.com

The F-bomb in the Office?

Casual profanity has permeated our language, even at the office, leaving some confused about what’s okay to say.

The root of the problem may lie in the way different generations interpret the use of profanity. Benjamin Bergen, author of What the F: What Swearing Reveals About Our Language, Our Brains, and Ourselves, points out that although language is always in flux, today marks the largest gap ever between generational use of curse words. Bergen explains that if a millennial checks his Twitter feed before work and sees the f-word dozens or even hundreds of times, it’s more likely for that individual to use the word later at work when, say, complaining about an empty coffee pot. While some co-workers overhearing the f-bomb may not blink an eye, others, perhaps older colleagues, may take offense.

Another reason for the conundrum surrounding cursing is that today’s young workers do not consider the f-bomb offensive when used to express enthusiasm (That was f-ing awesome!) or as an adjective to indicate a reaction (What the f did she mean by that?) In fact, a recent survey found that 70% of millennials say they curse at work; about a third claim cursing actually helps a team bond. What millennials do find offensive is using the f-bomb to intimidate or berate (You better up your f-ing game or you are out!)

However, some experts contend that use of such language in the workplace does not reflect well on the speaker’s judgment. Many conversations that include the f-word occur between colleagues in common work areas where the profanity can be easily overheard. Although plenty of workers may find a chat splattered with cursing routine, others could consider the practice workplace harassment.

Where to draw the line?

Discussion

  1. In which work situations should you never use a curse word?
  2. What are the pros and cons of policies that regulate workplace language?
  3. What is the best way to judge whether to inject profanity into a conversation?